TimesheetsOnline Timesheet and Expense System

Online Timesheet and Expense System

Are your timesheets time consuming?

Want to manage your team's timesheets quickly and easily?

Manage your timesheet needs efficiently with the Online Timesheet and Expense System.

We have now commenced the beta testing of the new Online Timesheet and Expense System, an online equivalent of the Excel Template!

A new and separate online Web-Accountant™ portal has been created as a branded delivery platform using own names, logo and corporate colours. Full management of your own custom portal and the Online Timesheet and Expense System is done easily online.

Users will find this an extremely practical tool with features including:

  • Multi-users
  • Dashboard and report graphs
  • Easy stopwatch click for start/stop entries
  • Permissions based approval process
  • Full data output to Excel

Have a look over the online documentation too and see just how easy this system is to use.

How Much?

The full Timesheet and Expense System (online and Excel template) is £249 for the first year, including your own custom portal for presenting the tool to your staff, or setting it up for your clients. This is included for our Platinum Members at no additional charge.

The Excel template is branded for you and can be distributed as much as you like. The online system enables you to add different sets of completely separate timesheets for you and your clients and includes:

  • Up to 25 active users
  • Separate timesheet sets as required by you and your clients
  • Independently managed settings
  • Custom branded Web-Accountant™ portal

Additional users are available at only £149 for every 25 additional users for the entire year!

 

Dashboard

 

Timesheet - Current

 

Online Timesheet and Expense System - Features

The system is currently in beta testing phase before official release. The functionality below has either been implement already or is in current development and will be available soon.

The Online Timesheet and Expense System template features include:

  • Custom branding and colours via Web-Accountant™ portal
  • Easy System Setup for multiple timesheet sets
  • Automatic new user email
  • Multi-user and live data access
  • Quick management of clients and tasks
  • Easy and clear layout
  • Start-stop click of a button entry recording
  • Entry archive date locking previous entries at any time
  • Permissions based approval process
  • Dashboard for users
  • Summary report for clients and tasks
  • Analysis of charges, costs and simple profit
  • Write-off approved billable hours
  • Export to an Excel file with a single click
  • Secure with SSL encryption
  • Automatic updates and backup
  • Clear online documentation
  • Development Desk for feature requests

Custom branding and colours via Web-Accountant™ portal

A separate online Web-Accountant™ portal provides you with a branded delivery platform using your own identity with logo and corporate colours. Full management of your own custom portal is done easily online.

Easy System Setup for multiple timesheet sets

Timesheet System Setup is done easily online for multiple independent timesheet sets and users. You can enable it for new clients and users, and give them administration access to their own systems for managing users themselves.

Automatic new user email

When new users are added to the system, user emails are automatically sent from your Web-Accountant portal with personal access details and link.

Multi-user and live data access

Users can all access the system at the same time from any internet connection. Administrators can then view all entry data live.

Quick management of clients and tasks

You can add as many clients and tasks as you like. The Online Timesheet Management System is flexible to use for you and your clients.

Easy and clear layout

The system is developed with user feedback, with simplicity making it easy for users to jump straight in with a clear and intuitive layout.

Start-stop click of a button entry recording

No need to watch the time, just a click of the stopwatch for logging the start/stop times and the entries are recorded for you. Clients and tasks can be quickly selected at any time for an entry from drop-down lists.

Entry archive date locking previous entries at any time

At any time you want to lock the entries that have been made to a point in time, just select the date and users will only be able to add or edit entries after this.

Permissions based approval process

Choose which team members can approve timesheets or expense claims, and whether or not they're able to approve their own.

Dashboard for users

Users see a set of clear charts showing visually what and how their time has been spent in the current period..

Summary report for clients and tasks

See clear summary reports on the hours spent for each client, task and team member.

Analysis of charges, costs and simple profit

Rates are stored for each client and task, and costs for each team member. Reports then show you what your billings are for each client and tasks, your costs for each client and team member and a simple profit summary for each client. *Coming Soon

Write-off approved billable hours

Approved hours can be written off in task groups for each client for the period selected so you can track what has and hasn't been billed. Optionally, if only part of these are to be written off the task name can be clicked to drilldown into the specific entries.

Export to an Excel file with a single click

Administrators can see entries for all users, and filter these by clients, tasks, and team members. A single click of the Excel icon and the data will be exported instantly to file.

Secure with SSL encryption

Secure online encryption gives you confidence in the storage of your timesheet data.

Automatic updates and backup

Daily automated offsite backups are made securely with no risk of data loss. Updates are made regularly to the system so you don't need to worry about software installation or updates for the latest features and functionality.

Clear online documentation

Full instructions with pop-up screenshots will guide you through the system and how it works. Available in the Online Documentation section.

Development Desk

You're not just getting an online tool, but an ongoing service. You might have slightly different needs to what this does, or your needs might change in the future.

You also receive ongoing development to meet your needs now, and in the future. Our Development Desk is free and easy to use for all members.

So if there's something you would like, save yourself the trouble and let us know!

 

Online Timesheet and Expense System - Screenshots

Below are screenshots you can enlarge to see how the system appears in a web browser.

Bear in mind this will be branded for your business with your own Web-Accountant portal!

Dashboard
Dashboard

Add Team Member
Add Users

Administration - Team viewing Clients
Users - Client Access

Administration - Expenses
Administration - Expenses

Timesheet - Current
Timesheet

Submitting a Timesheet
Submitting Timesheets

Timesheet Submitted for Approval
Timesheet Submitted for Approval

Timesheet Approval
Timesheet Approval

Approved Timesheet List
Approved Timesheets

Approved Timesheet
Approved Timesheet

Free 1 Month Trial

To help you decide whether the Online Timesheet and Expense System is the solution for you and your clients we've introduced a free one month trial!

The trial has no feature restrictions and after the month we'll keep all your data for at least 3 months. It will all still be accessible, with the only change being unable to add new entries.

Visit the Free Trial page to start your free trial today!

Free Trial!

Online Timesheet and Expense System - Purchase

Order today

The complete Online Timesheet and Expense System along with 12 months of updates and support is available for just £249 for the first year. This includes access to our development desk, and future years are only £149.

The online system includes:

  • Up to 25 active users
  • Separate timesheet sets as required by you and your clients
  • Independently managed settings for each set
  • Custom branded Web-Accountant™ portal

Additional users are available at only £149 for every additional 25 users for the entire year!

Our Guarantee

We're confident in our templates so if for any reason you are not fully satisfied within 30 days, we will give you a full refund!

 

Platinum Membership

Platinum members receive the Online Timesheet and Expense System as well as all our other tools and templates, including those that become available in the future!

 

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