Online Bookkeeping System - Features
The Online Bookkeeping System features include:
- Custom branding and colours via Web-Accountant™ portal
- Easy System Setup for multiple cash books
- Automatic new user email
- Multi-user and live data access
- Full double entry processing
- Easily add and manage accounts
- Sales and Purchase Ledgers
- Simple and Clear Bank Reconciliations
- Cash or Accrual Based VAT
- Flat Rate VAT option
- VAT Return Summary with Drilldown
- Journal Entries
- User permission controls
- Detailed transaction reporting
- Full data output to Excel
- Secure with SSL encryption
- Automatic updates and backup
- Clear online documentation
- Online Development Desk
Custom branding and colours via Web-Accountant™ portal
The separate online Web-Accountant™ portal provides you with a branded delivery platform using your own identity with logo and corporate colours.
Full management of your own custom portal is done easily online.
Easy System Setup for multiple books
Bookkeeping System Setup is done easily online for multiple independent systems and users. You can enable it for new clients and users, and give them administration access to their own systems for managing users themselves.
Automatic new user email
When new users are added to the system, user emails are automatically sent from your Web-Accountant™ portal with personal access details and link.
Multi-user and live data access
Users can all access the system at the same time from any internet connection. Administrators can then view all entry data live.
Full double entry processing
All transactions are fully processed behind the scenes with the appropriate debits and credits to the accounts.
Easily add and manage accounts
Accounts are easily added to the system as required and set as a specific type of account. These accounts are then controlled for transaction entry selection to reduce posting errors.
Sales and Purchase Ledgers
A simple and easy way for businesses to keep records for Customers and Suppliers using these optional ledgers. The transaction processing is kept simple for all users.
Once an item type is selected such as invoice, payment or receipt, it will automatically set the account choice to be either a receipt/payment account or a payment method type.
Simple and Clear Bank Reconciliations
Handle the bank reconciliation in an accurate yet simple way. Just enter the statement date and balance then mark and date the transactions. Once balanced it can be closed to display clearly reconciled reports.
Cash or Accrual Based VATs
VAT can be dealt with on a cash or accrual basis, selected in the settings.
Flat Rate VAT option
If Flat Rate VAT is required it will calculate the VAT based on rate for that period. If needed, transactions can be excluded from the Flat Rate VAT calculation.
VAT Return Summary with Drilldown
The Online Bookkeeping System presents clear VAT Returns, collating the data and presenting it just as needed for the VAT Return. These figures as they appear on the return can also be clicked to drill down into the transactions behind them.
Journal entries can be created and saved, then posted only when you're ready.
User permission controls
Bank reconciliations can be performed any time, with simple entries and clearly reconciled reports.
Detailed transaction reporting
Detailed transaction reporting for import to other software.
Full data output to Excel
Transaction data can be exported to an Excel file in just a couple of clicks. Automated emails can also be sent weekly with updated or complete transaction data in Excel.
Secure with SSL encryption
Secure online encryption gives you confidence in the storage of your client data.
Automatic updates and backup
Daily automated offsite backups are made securely with no risk of data loss. Updates are made regularly to the system so you don't need to worry about software installation or updates for the latest features and functionality.
Clear online documentation
Full instructions with pop-up screenshots will guide you through the system and how it works.
Available in the Online Documentation section.
You're not just getting an online tool, but an ongoing service. You might have slightly different needs to what this does, or your needs might change in the future.
You also receive ongoing development to meet your needs now, and in the future.
Our Development Desk is free and easy to use for all members.
So if there's something you would like, save yourself the trouble and let us know!