Online Bookkeeping System

*Please note the Online Cash Book System has now been released as the Online Bookkeeping System, following the addition of new features and functionality.

Online Bookkeeping System

Need an easy to use accounts solution for clients to use?

Something to allows them to enter transactions easily whilst reducing errors?

The Online Bookkeeping System (previously known as the Online Cash Book System) is clean, simple and affordable software tool for capturing transactions, without the expense of over-powered or complicated software. It makes light work for your clients that want to keep their own records. Something any of your clients would be able to use and you can relax knowing accurate accounts can be kept and reconciled easily.

The online Web-Accountant™ portal becomes your branded delivery platform for presenting online tools. It uses your own name, logo and corporate colours. Full management of your own custom portal and the Online Bookkeeping System is done easily online.

Users will find this an extremely practical tool with features including:

  • Custom branding and colours via Web-Accountant™ portal
  • Easy System Setup for multiple cash books
  • Multi-user and live data access
  • Full double entry processing
  • Sales and Purchase Ledgers
  • Simple and Clear Bank Reconciliations
  • VAT Returns
  • Journal Entries
  • User permission controls
  • Detailed transaction reporting
  • Full data output to Excel incl. automated weekly email datadumps

How Much?

To purchase on it's own, the full Bookkeeping System (online and Excel template) is £249 for the first year, including your own custom Web-Accountant™ portal. For our Platinum Members this is included at no additional charge!

The online system enables you to add different sets of books for you and your clients and includes:

  • Up to 10 active systems
  • Independently managed settings
  • Custom branded via Web-Accountant™ portal

Additional systems are available at only £149 for every 10 additional sets of books for the entire year!

 

Cash Receipt Processing

 

Bank Reconciliations

 

Online Bookkeeping System - Features

The Online Bookkeeping System features include:

  • Custom branding and colours via Web-Accountant™ portal
  • Easy System Setup for multiple cash books
  • Automatic new user email
  • Multi-user and live data access
  • Full double entry processing
  • Easily add and manage accounts
  • Sales and Purchase Ledgers
  • Simple and Clear Bank Reconciliations
  • Cash or Accrual Based VAT
  • Flat Rate VAT option
  • VAT Return Summary with Drilldown
  • Journal Entries
  • User permission controls
  • Detailed transaction reporting
  • Full data output to Excel
  • Secure with SSL encryption
  • Automatic updates and backup
  • Clear online documentation
  • Online Development Desk

Custom branding and colours via Web-Accountant™ portal

The separate online Web-Accountant™ portal provides you with a branded delivery platform using your own identity with logo and corporate colours. Full management of your own custom portal is done easily online.

Easy System Setup for multiple books

Bookkeeping System Setup is done easily online for multiple independent systems and users. You can enable it for new clients and users, and give them administration access to their own systems for managing users themselves.

Automatic new user email

When new users are added to the system, user emails are automatically sent from your Web-Accountant™ portal with personal access details and link.

Multi-user and live data access

Users can all access the system at the same time from any internet connection. Administrators can then view all entry data live.

Full double entry processing

All transactions are fully processed behind the scenes with the appropriate debits and credits to the accounts.

Easily add and manage accounts

Accounts are easily added to the system as required and set as a specific type of account. These accounts are then controlled for transaction entry selection to reduce posting errors.

Sales and Purchase Ledgers

A simple and easy way for businesses to keep records for Customers and Suppliers using these optional ledgers. The transaction processing is kept simple for all users. Once an item type is selected such as invoice, payment or receipt, it will automatically set the account choice to be either a receipt/payment account or a payment method type.

Simple and Clear Bank Reconciliations

Handle the bank reconciliation in an accurate yet simple way. Just enter the statement date and balance then mark and date the transactions. Once balanced it can be closed to display clearly reconciled reports.

Cash or Accrual Based VATs

VAT can be dealt with on a cash or accrual basis, selected in the settings.

Flat Rate VAT option

If Flat Rate VAT is required it will calculate the VAT based on rate for that period. If needed, transactions can be excluded from the Flat Rate VAT calculation.

VAT Return Summary with Drilldown

The Online Bookkeeping System presents clear VAT Returns, collating the data and presenting it just as needed for the VAT Return. These figures as they appear on the return can also be clicked to drill down into the transactions behind them.

Journal Entries

Journal entries can be created and saved, then posted only when you're ready.

User permission controls

Bank reconciliations can be performed any time, with simple entries and clearly reconciled reports.

Detailed transaction reporting

Detailed transaction reporting for import to other software.

Full data output to Excel

Transaction data can be exported to an Excel file in just a couple of clicks. Automated emails can also be sent weekly with updated or complete transaction data in Excel.

Secure with SSL encryption

Secure online encryption gives you confidence in the storage of your client data.

Automatic updates and backup

Daily automated offsite backups are made securely with no risk of data loss. Updates are made regularly to the system so you don't need to worry about software installation or updates for the latest features and functionality.

Clear online documentation

Full instructions with pop-up screenshots will guide you through the system and how it works. Available in the Online Documentation section.

Development Desk

You're not just getting an online tool, but an ongoing service. You might have slightly different needs to what this does, or your needs might change in the future.

You also receive ongoing development to meet your needs now, and in the future. Our Development Desk is free and easy to use for all members.

So if there's something you would like, save yourself the trouble and let us know!

 

Online Bookkeeping System - Screenshots

Below are screenshots you can enlarge to see how the system appears in a web browser.

Bear in mind this will be branded for your business with your own Web-Accountant™ portal!

Settings
Settings

Settings - Team
Team and Permissions

Accounts
Accounts

Cash Receipts
Cash Receipt Entry

Sales Ledger  - Invoice
Customers - Invoices

Sales Ledger - Receipt
Customers - Receipts

Bank Reconciliations Listing
Bank Reconciliations

Performing Bank Reconciliation
Performing Bank Reconciliations

Completed Bank Reconciliation
Completed Bank Reconciliations

VAT Return
VAT Returns

Reports - Trial Balance
Reports - Trial Balance

Reports - Transaction Listing
Reports - Transaction Listing

Free 1 Month Trial

To help you decide whether the Online Bookkeeping System is the solution for you and your clients we've introduced a free one month trial!

The trial has no feature restrictions and after the month we'll keep all your data for at least 3 months. It will all still be accessible, with the only change being unable to add new entries.

Visit the Free Trial page to start your free trial today!

Free Trial!

Online Bookkeeping System - Purchase

Order today

The complete system, online and Excel template, along with 12 months of updates and support is available for just £249 for the first year. This includes access to our development desk, and future years are only £149.

The Excel template can be distributed as you like. The online system includes:

  • 10 active sets of books
  • Custom branded via Web-Accountant™ portal

Additional are available at only £149 for every additional 10 cash books for the entire year!

Our Guarantee

We're confident in our templates so if for any reason you are not fully satisfied within 30 days, we will give you a full refund!

 

Platinum Membership

Platinum members receive the Online Bookkeeping System as well as all our other tools and templates, including those that become available in the future!

 

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